Thinking of hiring employees for your small business? This checklist for hiring employees offers useful tips on how to succeed as an employer and hire your first employees for your business.
The majority of employers in India are men – but a growing number of women are starting to take on managerial roles and even starting their own businesses and hiring employees.
Women can make great leaders, often possessing greater organisational skills and different leadership qualities than men and inspiring greater loyalty by showing greater empathy to employees.
Hiring employees is necessary for any growing business. But it’s important to understand the costs, legal issues, and employment requirements that come with hiring staff before hiring your first employee.
8 Tips For Hiring Employees For Your Small Business
This checklist for hiring employees will help ensure that you have everything in place when you need employees for your business. It also offers useful tips on how to succeed as an employer.
1. Work out the costs
There are lots of costs to consider when hiring employees for your small business. You need to be sure that your company is going to earn enough profit to cover the costs, whilst still making a profit for yourself.
Before hiring your first employee, you need to decide how much you’re going to pay your new hires. If it’s a high-skilled job that requires experience and education, you’ll want to offer a high wage. You should also consider if it’s going to be a full-time position or a part-time position.
Other costs to consider include equipment, employee benefits and recruitment costs. Make sure you’ve got the funds to afford all these costs – it could be beneficial to hire a financial advisor to help guide you through these expenses.
2. Consider outsourcing an accountant
If you already own a business, you already be familiar with tax laws and may already use an accountant. Tax laws in India can be complicated – and they become even more complicated once you take on employees.
To ensure that you’re paying the right amount of tax, it could be worth outsourcing an accountant if you don’t already use one.
They will be able to calculate and file your taxes for you so that there are no errors. You don’t have to outsource an accountant, but most small businesses in India find it much easier to do so.
3. Know your employees’ rights
Your employees will be entitled to certain rights. It’s useful to read up on these before you start hiring people. All employees are entitled to sick leave and casual leave.
You must also allow the option for employees to pay contributions to a provident fund as well as gratuity payments to any employees that have been working for you for over five years.
This might not matter much when initially hiring your first employees, but is something to consider in the long term.
The recent Maternity Benefit Act of 2017 also entitles all female employees to 26 weeks of maternity leave and some companies are also starting to offer paternity leave.
It’s worth also getting an employee contract written up. By signing this contract, you can make the terms of employment legally binding as this will encourage employees to trust you.
If you’re unsure about any of these rights and about what employment documents you’ll require, you can also talk to a Human Resources advisor who will be able to tell you exactly what rights you need to provide for your employees.
4. Get organised with software
A lot of paperwork is required when looking after employees. On top of managing the payroll, you may also need to keep a schedule of shifts or tasks.
Making all this paperwork digital can speed up the process. Software such as GetSling can help with tasks such as employee scheduling so that you can easily allocate hours and keep track of which employees on leave.
It’s much easier to share and edit digital records than it is to share and edit paper records.
5. Invest in your workplace equipment
You may need to provide your employees with certain equipment. If your employees are working in an office, they will need desks, computers and phones.
If your employees are working in a factory, you will need to provide health and safety equipment such as gloves or masks depending on the work.
It’s worth investing money into high-quality equipment and creating a good workplace environment. This will help your employees to be productive and it will show them that your company cares about its workforce.
6. Advertise in the right places
In order to attract the best talent for your company, you need to know how to find employees. The first step is to advertise in the right places.
If you’re looking for low-skilled labour, you may be able to simply put up posters in your local area. However, when it comes to high-skilled jobs, you may need to look further afield.
More applicants are using the internet to find jobs and there are many Indian job sites that are popular and allow you to post free job ads. For remote jobs, you can advertise on gig websites.
Social media is also growing in popularity. There may be community pages and Facebook groups that you can post adverts on. LinkedIn is also is very popular with recruiters as it is a good place to find new recruits for your company.
If you need help hiring new employees, you can consider using a recruitment company. Such companies know how to hire employees, so they can look for the best applicants and may even be able to conduct interviews for you.
7. Dedicate enough time for the hiring process
When looking for employees to hire, it’s important that you don’t rush the hiring process. By giving yourself enough time to look at applications and conduct interviews, you can increase your chances of finding and hiring the best applicants.
When writing a job advertisement, take time to carefully word it. List the benefits of working for your company and not just the requirements. Plan out your interviews so that you know exactly what questions you’re going to ask.
Once you’ve hired your first employees, make sure that you’ve spared some time for training. Giving your employees thorough training will minimise mistakes and make your employees more confident about their work.
8. Consider taking a leadership course
All new employers can benefit from doing an online MBA course. It can teach you important skills for managing employees and building teams that could help you to get the best out of your workforce.
You can consider getting business coaching, so you can create a stellar business plan, an amazing financial plan and more.
There are also leadership courses led by women leaders that are aimed specifically at female employers and these could be worth looking into when you want to grow your organization and motivate your employees to perform well.
If you don’t want to pay for a full course, you may be able to find local workshops and seminars that you can attend to learn new skills. On top of being a great opportunity to learn, these workshops can be great networking events.
I hope this checklist for hiring employees will make it easier to find employees and that are right for your business.
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